Temp Brokerage Assistant (Seattle) 207 views

Provide high level administrative and marketing support to multiple real estate professionals, often handling a large amount of details relating to complex real estate transactions. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment.

This is a TEMP assignment slated to last 3-5 months beginning mid September 2017.

  • Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, team activity reports, agendas, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
  • Create and edit presentations for prospect/client meetings with Adobe and Microsoft Software
  • Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating building tour books
  • Assist with project coordination, client communications, conferences, events and document distribution, both electronic and hard copies
  • Process deal file paperwork; gather and label required documents; obtain necessary approvals
  • Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
  • Perform analytical searches in CoStar and LoopNet
  • Maintain project files, internal pipeline, production schedules and budgets
  • Manage, update and post transactions to financial software
  • Update and maintain broker professional profiles and other marketing related material as needed.
  • Provide interface for brokers on IT issues, including computer needs, email, voicemail, Blackberrys, and other related technology and equipment
  • Prepare and track broker expense reports in PeopleSoft
  • Perform general administrative duties such as answering phones, filing, faxing, processing expense reports, scheduling meetings and making travel arrangements to further support and leverage the sales process.
  • Create and edit marketing materials, presentations using Adobe Design Suite and Microsoft Office Suite, often with a short-lead time
  • Complete special assignments on an as-needed basis
  • Duties assigned as the business needs require.


  • Two (2) year degree or equivalent business experience
  • Minimum two to three years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
  • Strong organizational, interpersonal and communication skills
  • Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment
  • Strong proofreading and editing abilities
  • Resourceful self-starter; pressure-durable
  • High level of proficiency and working knowledge of Adobe Software such as InDesign, DreamWeaver and Photoshop as well as Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
  • Excellent follow through, must be a task master with thorough attention to detail
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