Operations and Policy Analyst 4 (OSH Policy and Procedure Coordinator) 116 views

This position has been reopened to gain a larger pool of candidates. If you have already applied and qualified, you need not reapply; your application will be forwarded to the hiring office when it closes.

OHA17-0152

We Value…service excellence, leadership, integrity, health equity, innovation and partnership.

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The Oregon Health Authority (OHA) is a state agency dedicated to helping people and communities achieve optimum physical, mental and social well-being through partnerships, prevention and access to quality, affordable health care. We are absolutely committed to ongoing innovation in the delivery of services, and to recruiting, developing and retaining dedicated employees.

OHA is the organization at the forefront of lowering and containing costs, improving quality and increasing access to health care in order to improve the lifelong health of Oregonians. OHA is overseen by the nine-member citizen Oregon Health Policy Board ( http://www.oregon.gov/oha/OHPB/Pages/index.aspx ) which is working toward comprehensive health and health care reform in the state.

The Health Authority is focused on transforming Oregon’s health system by:

  • Improving the lifelong health of Oregonians
  • Increasing the quality, reliability, and availability of care for all Oregonians
  • Lowering or containing the cost of care so it is affordable to everyone

OHA includes most of the state’s health care programs, including Public Health, Health Policy and Analytics, Health Systems Division, and Oregon State Hospital. Incorporating the state’s health care programs within one agency gives the state greater purchasing and marketing power to begin tackling the issues of cost, quality, and access to care.

The Oregon Health Authority (OHA) strives to create inclusive environments that welcome and value the diversity of the people we serve. OHA fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation and any other factor applicable by state or federal law.

This employment opportunity is with the Oregon State Hospital (OSH), under the Oregon Health Authority (OHA). There is one full-time, TEMPORARY position (up to six months) located in Salem (2600 Center Street NE) . This position is not represented by a union.

Oregon State Hospital (OSH), a division of the Oregon Health Authority (OHA), provides patient-centered psychiatric treatment for adults with mental illness from throughout the state. The hospital’s primary goal is to help people recover from their illness and return to their lives in the community. Employees play an essential role in achieving the hospital’s vision to be a psychiatric hospital that inspires hope, promotes safety and supports recovery for all.

With two campuses, one in Salem and one in Junction City, OSH employs more than 2000 people. The hospital serves more than 1,300 people per year. This includes people who have been civilly committed, people who have been found guilty except for insanity, and people who are unable to aid and assist in their own defense due to a mental illness. Services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Duties & Responsibilities

DUTIES & RESPONSIBILITIES:
This temporary position serves as the coordinator of Oregon State Hospital policy, procedure, and protocol review, updating, and creation for Standards and Compliance. The position will also work with the Director of the Standards and Compliance Department to coordinate all policy, procedure, and protocol processes. This position will work closely with the hospital leadership, program executive team directors, and management staff in reviewing, updating, implementing, training and auditing for policy adherence.

Major duties include, but are not limited to:
Compliance/Policy Functions

Review/Revise/Update existing and new OSH policies, procedures, and protocols for Policy Review Panel (PRP)

Coordinate the work of the Policy Review Panel

Coordinate all aspects of the policy process in a timely manner. This includes alignment with the Joint Commission standards, CMS regulations, OARs and ORSs.

Consultation related to standards, codes, policies, and rules

consultation to units, departments, programs, and administration as requested.

Maintains a record of received consultation requests and responses Research

Conducts research to answer policy and compliance- related questions. Training

Develops and presents live and e-learning courses on a variety of policy topics.

Contributes to compliance messaging efforts, including signage, newsletter articles, and live presentations. Other duties as assigned.

WORKING CONDITIONS:
Employee is required to review policies and collect data throughout the hospital on a regular basis. Some contact with physically disabled, mentally ill, and/or emotionally disturbed patients. Work hours subject to change with little notice. May be required to work hours that exceed regular schedule, i.e., double shift in addition to regular schedule.

You must have a valid driver’s license with an acceptable driving record. If not, you must be able to provide an alternate method of transportation.

Qualifications, Required & Requested Skills

The work experience section of your application must include a clear description of your experience in order to determine if you meet the required skills (minimum and special qualifications) and at what level you meet the requested skills (desired attributes). Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form or, if requested, your resume. Supplemental materials such as cover letters and/or a resume will NOT be reviewed or used to determine candidates’ qualifications unless the posting specifically states those materials are required from applicants.

MINIMUM QUALIFICATIONS

A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Law, Political Science or any degree related to policy; AND five years professional-level evaluative, analytical and planning work related to policy.

OR;

Any combination of experience and education equivalent to eight years of professional-level evaluative, analytical and planning work related to policy.

Note: Transcripts are required to be attached to your application if you are using education or coursework to meet the minimum qualifications. Transcripts must be from an accredited institution and clearly show 1) your name; 2) the name and address of the institution; 3) the degree received and; 4) required courses completed with a passing grade. For application purposes, photocopies are acceptable; however official or original documents may be requested to validate education.

DESIRED ATTRIBUTES:
Experience with policy and procedures.

Ability to multitask.

Ability to interpret and apply rules, regulations, policies and procedures across multiple program and agencies.

Strong verbal, written and interpersonal skills. Applicants that meet the minimum qualifications and most closely match the desired attributes will be invited for an interview.

Additional Information

HOW TO APPLY:
To apply, follow the “Apply” link above and complete the Oregon employment application online.

All application materials must be received by the closing date and time posted on the announcement. For help with applying online, please call toll free 1-855-524-5627, for customer service assistance.

ADDITIONAL INFORMATION:
If you need assistance to participate in the application process, you are encouraged to call Luke Curtis at (503) 945-2887 (voice) 8:00 a.m. to 4:30 p.m. (Pacific Time) Monday through Friday. TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900.

If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the OHA, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

IMPORTANT NOTICE – Email Addresses Required

The State of Oregon requires all applications have a valid email address. The Oregon Health Authority will communicate with all applicants by way of email.

VETERANS INFORMATION:
If you are an eligible veteran and wish to claim veterans preference points AND you also meet the minimum qualifications for this position, the points will be added to your score. To receive veterans preference points you MUST attach to your electronic application the following required documentation:

> A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veteran’s Affairs indicating you receive a non-service connected pension for the five (5) point preference.

> A copy of your DD214/DD215 form; AND a copy of your veterans’ disability preference letter from the Dept. of Veterans’ Affairs for the ten (10) point preference.

For more information on veterans’ preference points visit www.oregonjobs.org , and select veterans’ preference.

PLEASE CONSIDER JOINING US!

The Oregon Health Authority is committed to affirmative action, equal employment opportunity and workplace diversity.

Core benefits

Medical, vision and dental insurance

Comprehensive medical, dental and vision plans for the employee and qualified family members

$5,000 in employee basic life insurance Retirement benefits

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

Employer paid defined benefit and defined contribution programs **Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

24 hours personal leave earned each fiscal year

Ten paid holidays a year The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

Term life (employee, spouse or domestic partner, and dependents

Long-term and short-term disability

Accidental Death and Dismemberment

Long-term care (self and eligible family members)

Flexible spending accounts

Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.

Only candidates can apply for this job.
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