Human Resources Assistant 138 views

The Human Resources Assistant/Employment provides a variety of skilled confidential office and office functions, as well as provides administrative and clerical support to the Human Resources Administration Manager.

Essential Duties: 1. Check the Applicant and NEVHC website emails daily. Reviews internal and external applications, contract applications and administers employment tests. 2. Types, schedules appointments, takes messages, answers phones, makes copies, files, transmits/scans and performs other routine office duties. 3. Answers questions of a routine nature based on written policy and drafts routine correspondence with minimal direction and approval 4. Administrator of the CATS (Compliance Applicant Tracking System) system, inputs data, reports CATS-related problems to IT, generates reports and answers routine questions regarding mandatory tracking items. Disables the CATS report for all terminated and LOA employees. 5. Inputs data into Access, MS Word and Excel, ADP, Kronos and other programs, as may be required. 6. Process all new hire and rehire personnel from pre-employment to start date. Process and prepares Personnel Status Change (PSC) Forms for new hires and rehires. Also completes the EDD report and E-Verify. 7. Responsible for completing new employee criminal background investigations, including fingerprint investigations. 8. Process of PCS changes of current employees. a.Update and/or make changes to the CATS system b.Complete the Offer or Confirmation letter c.Issue new badge and Job Description 9. Prepare and complete the following. a.New Hires Processed Week Ending every Friday morning b.Monthly New Hire Orientation List c.Process the Provider HR Orientation (self study trainings) as scheduled by Medical Administration d.New Hire Report for Clinical Orientation and Business Office as requested e.Update the New Employee and KRONOS log f.Accounting Verifications as requested 10. Participates in and complies with all NEVHC mandatory trainings including the following: a.Infection Control Program b.Environment of Care Management Plans and Emergency Management Program; and participates in emergency response activities as directed c.Corporate Compliance Program d.Code of Conduct e.Risk Management & Compliance 11. Participates in hazardous waste and infection control assignments as required which may include being designated as an emergency responder to a hazardous substance release or spill; performing infection control data collection, evaluation, reporting and follow-up in accordance with clinical health services policy and procedures. 12. Utilize the CARE Communication model to provide impressive service a.Connect with our patients and their families b.Appreciate what our patients and families say and acknowledge their situation c.Respond in ways that would be helpful to the patient and their family d.Empower patients and families to have confidence in their ability to contribute to their health and healthcare. e.Apply the same principles to internal and external customers. f.Support the NEVHC Guiding Principles 13. SAFETY: Participates in all safety programs which may include assignment to an emergency response team.

Qualifications: 1. A high school diploma, with two years of business school or community college. 2. Minimum of at least three to five years of office experience. 3. Thorough working knowledge of business English, spelling, punctuation, and contemporary general office practices and procedures. 4. Math skills sufficient to prepare routine spreadsheets, calculate/balance invoices/expense reports, and similar. 5. Computer skills in Microsoft Office programs (Word, Excel, PowerPoint, Outlook Calendar, etc.) and database systems. 6. Ability to 45 wpm 7. Effective verbal and written communication skills to communicate clearly and effectively with patients and others. 8. Effective work organization skills. 9. Ability to work effectively as a team player. 10. Ability to be flexible and work in a changing environment. 11. Sensitivity to the different cultures represented among members and staff. 12. Demonstrated ability to listen and communicate with others in a professional and caring manner including sensitivity with individuals from diverse cultures and lifestyles. 13. Demonstrated ability to set priorities for tasks to work effectively in spite of interruptions and under minimal supervision. Self-starter, reliable and dependable. 14. Demonstrated proficiency with the electronic health record database within three months of attending training session(s). 15. Ability to solve problems and make routine recommendations. 16. Ability to maintain absolute confidentiality about health care and other patient/client information. 17. Current California driver’s license, appropriate insurance coverage and a driving record acceptable to the NEVHC’s insurance carrier (if required to drive on the job).

Northeast Valley Health Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Northeast Valley Health Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

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