Event Specialist 299 views

Event Specialist – temporary position

Office location: Just minutes from Park Meadows Mall (County Line Road and Yosemite)

The National Association of RV Parks & Campgrounds is planning our biggest member event of the year – 2017 Outdoor Hospitality Conference & Expo at the Raleigh Convention Center in Raleigh, North Carolina. The Event Specialist, along with the Director of Marketing & Events and Marketing Coordinator, will assist in planning, organizing and executing a variety of tasks for this special member event.

Personal Attributes

  • Personable and energetic.
  • Has strong work ethic and integrity.
  • Goal and task-oriented.
  • Enjoys doing “it all.”

Essential Duties & Responsibilities

  • You will work with planning team to continuously update and communicate with multiple stakeholders including staff, vendors, convention center, hotel, sponsors, exhibitors and Association leaders.
  • Expect to communicate via face-to-face meetings, emails, conference calls, instant messaging system (Slack) and phone calls.
  • Assist with all aspects of marketing and promoting the conference including creating, coordinating and distributing digital and print materials.
  • Contribute event related content to print publications, email communications and digital newsletters.
  • Coordinate printing jobs, signage production and shipping to hotel and conference center.
  • Manage any and all administrative aspects of the conference including: invoicing/billing (with Finance Director), updating/maintaining spreadsheets, timelines, budgets and other event tasks.
  • Assist all internal departments with PowerPoint presentations, meeting room signage and other event related projects/activities.


  • Two years of professional experience coordinating trade shows, events and/or conferences.
  • Experience working with third party vendors such as printers, convention centers, hotels, audio visual, etc.
  • Strong experience with Microsoft Office.
  • Seasoned communicator with pleasing interpersonal skills.
  • Highly resourceful, responsible and solutions oriented.
  • Expert organizational, planning and multi-tasking skills. Detail oriented with excellent follow-up and time management skills.
  • If you also have experience in any of these areas, please let us know: content creation (website, social media, writing articles/blogs), email marketing (Constant Contact), advertising and/or graphic design (Adobe Creative Suite).

Office & Schedule Overview

Office location: Just minutes from Park Meadows Mall (County Line Road and Yosemite)

Position start and end dates: Immediately through mid-November 2017

Work Days: Monday – Friday

Hours per week: approx. 25-40 (This position is not eligible for benefits.)

Our office hours are 8am – 5pm. You will have some flexibility with your schedule.

Compensation – Hourly range is $17-$20/hour

How to Apply:

We plan to fill this position quickly so please apply immediately! Please submit a cover letter and resume to Cheryl Huff, Director of Marketing & Events. In your cover letter, be sure to address your personal attributes, past responsibilities and qualifications that fit with those mentioned above. Also, list some of the events you have planned in the past.

Job Type: Temporary

Salary: $17.00 to $20.00 /hour

Required experience:

  • Event Coordination: 2 years
Only candidates can apply for this job.
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