The professional Business and Finance Officer II position assists program staff to meet the fiscal monitoring and processing needs of contracts. The incumbent will be a fully proficient accountant and perform a variety of accounting functions including maintaining ledgers, preparing or reviewing initial entries, providing information for the budgeting process, preparing year-end accruals, reviewing grant billings, preparing fund-level reconciliations, assisting in federal, state, and local reporting, and interacting with customers and vendors to resolve complaints and concerns.
Please note: Public Health – Seattle and King County values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.
Who May Apply: This Career Service Assignment is open to all qualified applicants.
Work Location: Downtown Seattle, Chinook Building, 401 5th Avenue, Seattle, WA, 98104.
Work Schedule: The individual selected for this position will be required to work Monday through Friday from 8:00 a.m. to 5:00 p.m. This position is exempt from the provisions of the Fair Labor Standards Act and is not overtime eligible.
- Job Application with completed supplemental questions.
You can attach multiple documents if necessary or required, such as your cover letter or resume to your application. Your options are:
- Copy and paste one or more documents into the text resume section of the application.
- Attach multiple documents/files in the resume attachment section.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state “see my resume” or “see my personnel file” are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
Contact: For questions about the position, please contact Theresa Athappilly at Theresa.firstname.lastname@example.org. For more information about the application process, please contact Catherine Fitzpatrick at Catherine.email@example.com .
Examples of Duties:
- Prepare multiple accounting entries to move charges onto correct grants or County-funded projects in accordance with County policy.
- Participate in the fiscal close process at year-end by identifying the need for accruals (revenue and expenditure), assisting program staff in estimating the value of such accruals under GAAP, and recording these accruals in the County’s general ledger system Oracle eBusiness Suite (EBS).
- Provide ongoing support to program staff by reconciling ledgers, reviewing grant billing requests from program staff, identifying allowable and unallowable charges in the County’s financial system for various grants and preparing financial reports for program staff.
- Monitor the status of aging receivables, and work with division staff and funders in collection efforts.
- Perform reconciliations between subledgers within EBS and prepare reconciling journal entries.
- Prepare award-level and fund-level reconciliations for federal and state reporting. Assist in the annual preparation of the Schedule of Expenditures of Federal Awards (SEFA) report, the Schedule of State Financial Assistance (SSFA) report, and with other federal, state, and local reporting requirements.
- Working knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS);
- Knowledge of and skill in governmental accounting;
- Knowledge of and skill in applying various financial and accounting principles, practices and methods;
- Knowledge of various automated financial management systems;
- Knowledge of and ability to apply federal, state, and local legislative guidelines;
- Knowledge of grant management and grant billing requirements for federal, state, and local awards and contracts;
- Knowledge of and skill in applying theories, principles and practices of accounts receivable administration;
- Skill in analytical thinking and problem solving;
- Skill in utilizing computerized, manual, and automated financial management systems;
- Skill in communicating effectively both orally and in writing;
- Skill in maintaining effective working relationships and working with a variety of individuals representing diverse cultures and backgrounds;
- Skill in interpreting laws, regulations, agreements, ordinance codes and resolutions;
- Skill in creating complex computerized spreadsheets and word processing documents;
- Skill in evaluating and recommending internal controls;
- Skill in adjusting to changing priorities and handling multiple tasks simultaneously with attention to detail;
- Skill in exercising sound professional judgments in maintaining confidentiality, releasing information and forecasting consequences of decisions made and recommendations offered.
Additional Desirable Skills, Knowledge, and Abilities:
- Knowledge of accounting structure, policies and operating programs of King County;
- Advanced aptitude with Microsoft Excel; proficient with Microsoft Access and Microsoft Word;
- Bachelor’s Degree in Accounting, or equivalent education and experience OR any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.
- Working knowledge of Oracle EBS Financial Systems.
- Active license holder as a Certified Public Accountant.
- The selected candidate will be required to pass a thorough background investigation.
- This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring
- Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
- Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
- Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.
- If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
- Applicants from this job posting may be used to fill temporary or other positions in this classification for a period of up to a year.
This position is represented by the International Federation of Professional and Technical Engineers, Local #17.